Below are some definitions of terminology you will see throughout your system:
Average Unit Cost: The calculated average cost per unit for your supplies, raw materials, and finished products. This will only be calculated with batch costing turned on, and a total valuation assigned to the inventory.
Barrel Generation: The barrel use count is referred to as the barrel generation in your workbook and in your system.
Barrel Profile: This is the name of the kind of barrel in use, such as “New American Oak”. Use the full barrel profile name if entering in barrel data in your workbook.
Batch Type: This is the identity of your spirit. Batch types allow you to use your spirit in your system, and to ensure that your spirit is properly recorded in your reports.
Batch Type Modifier sets the starting and ending batch type in a recipe/formula, switching the batch type upon the recipe/formula application, this function is most commonly used in Processing batches. For example, a batch starts as NGS but, through the application of a recipe, ends as liqueur XX. Starting Batch Type is NGS, Ending Batch Type is Liqueur XX
Bottled in Bond: In your system, Bottled-in-Bond is specific to whiskey products that claim to be bottled in bond according to the requirements outlined in the Bottled in Bond Act of 1897 found here in 27 CFR 5.42.
Cat Prefix: On the barrels tab in your workbook, there is a column called “Cat Prefix”, this is another name for Batch Type. You will setup your batch types during the setup call, then update your cat prefixes in the column with the full name of your batch types, not the abbreviation, i.e. Bourbon Whiskey.
Date: The action date/time is the time stamp selected by a user when entering data
Date Processed: The actual time stamp of when a user enters data in the system
Default Unit Cost: Your default unit cost is the cost per individual unit whether it is an individual unit of measurement, or a single item count. If you have storage profiles setup, the default unit cost is still assigned to the unit of measurement, not to the storage profile.
DSP Warehouse: Your warehouse in your system is listed as the DSP Warehouse, you can create other warehouses, if necessary.
Fermentable Material: If you use beer wash, wine, or any other material that has been fermented for use in your spirit production, you will want to treat that material as a raw material, and assign the respective reporting category, if necessary. This article explains more on fermentable materials.
Fermentable Reporting Type: If applicable to you, assigning a reporting category for your raw materials will ensure that the use of those items are properly accounted for in your production report.
Proof Gallon: One wine gallon of spirit at 100° proof.
Spirit Value per PG: Entering in a spirit value per PG is for your internal record only, and does not apply a cost per batch. Click here to learn more on using batch costing in your system.
Recalibrate: This option allows users to “reset” their data points on a batch, this option is not cutting a batch, so it can result in gains or losses outside of the Production account.
Storage Profile: A storage profile allows you to add additional means of how your inventory is stored, including cases of finished product. Supplies and raw materials can have multiple storage profiles, but the container type must be different for each additional profile, i.e. you cannot have multiple bags for a single item.
Tax Paid: If you have product in your inventory that you have already paid taxes on, it can be listed as tax paid within your inventory in your system.
Total Inventory Value: The total valuation of each inventory item is based on an initial manual valuation assigned to the item, setting this total is the final step to allow your average unit cost to be calculated.
Variant: Finished Product sizes are referred to as variants.
Wine Gallon: This is the actual liquid volume of the spirit, at any alcohol content.