Operations: Receive Barrels In-Bond (Read Time: 2 mins)

A video on this process is available here.

Start by creating an In-Bond Product:

• Navigate to Operations - Setup and click Setup Actions, then Add In-Bond Product
• Set the appropriate details for the product coming in, choosing the batch type as which you'd like these barrels categorized. Create a new batch type if this is a new type coming in, or if you want to keep this received spirit separate. Save the in-bond product.

Next receive the barrels:

• Navigate to any Operations page, click Barrel Actions, then click Receive Full Barrels
• Use the form, or download the CSV
• Notes on filling out the CSV (completed example spreadsheet available below):
• Receiving Date: The date the barrels came into your DSP (MM/DD/YYYY)
• Number: The individual barrel number (Must be unique numbers)
• Fill Date: Original fill (age) date of this spirit (MM/DD/YYYY)
• Product: The bonded product set up in Operations - Setup for this spirit 
• Batch Type: The batch type as which you're bringing in this spirit (must match the bonded product set up in Operations - Setup)
• Barrel Kind: The barrel profile name (in your system) by which these barrels should be identified
• Barrel Size: The capacity of the barrel (Numbers only)
• Barrel Size Unit: Unit of capacity (gal, L, mL, oz)
• Proof: The proof of the spirit as reported on the transfer record or as measured on receipt (numbers only)
• Proof Unit: Proof
• ***Lot ID: The TTB Lot ID for the fill/age date (YY+Alpha-month+DD)
• Fill Quantity: Volume in the barrel (number only)
• Fill Unit: Unit of the volume (gal, L, mL, oz)
• *Row-Height-Depth: For locating the barrel (Optional)
• **Batch Cost (if batch costing turned on)
• Click Receive Barrels
  

* - Optional Field

** - Only necessary if Batch Costing has been enabled.

*** - User may need to adjust cell format in Excel to "Text Format" to show correct Lot ID Format