DISTILL x 5 accommodates a web-based crew management system based on a random lottery of volunteers.
Note: To use Bottling Crew notification emails, users must list one or more contacts in the Visitor Settings section of Admin / System Settings for confirmations of bottling crew emails.
Jump to Section
Add Crew Signup to Your Website
- Navigate to Contacts / Crew
- Find and click the "Embed Signup Form" link at the top right
- Copy the iFrame text, and paste into the appropriate section of your website
Create a New Crew
- Navigate to Contacts / Crew
- Click the Add New Crew button at the top right
- Give the crew with a unique, identifying name and specify the date of the bottling
- Set the number of invites to be sent out -- this can exceed the number of spots available on the crew
- Set the actual crew size -- the number of participants needed
- Add Crew
Dx5 will automatically send an invitation to a random selection of eligible contacts who have signed up through your website
View or Edit Existing Crews
- Navigate to Contacts / Crew
- Click the hyperlinked crew name, or click the blue arrow to the right of the appropriate crew and click Details or Edit
Emails Sent to Crew Members
Volunteers receive the following emails at specific events in the process:
- A confirmation email upon successful signup
- A notification of selection for a bottling crew
- Depending on the volunteer's response, one of the following:
- Confirmation of bottling crew acceptance
- Confirmation of invitation decline (at which point the volunteer will be reentered into the lottery)
- Notification of a full crew, if more invitations were sent than spots available and no openings remain. The volunteer will be reentered into the lottery if this happens.
Modify Emails Sent to Crew Members
- Navigate to Admin / System Settings
- Click the button at the top right to Change Visitor Settings
- Confirm the distillery contacts receiving notifications associated with Crew
- Confirm the location and contact details sent to volunteers
- Scroll to the Bottling Crew Emails section
- Edit any emails desired using the Legend at the top of the section for pre-populated fields, if necessary
- Save Settings
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